The following guidelines for the use of gAI in Academic Affairs are intended to provide recommendations for best practices in the Division. Additional guidelines will be regularly reviewed, updated, and added to as technology and best practices evolve. Academic Affairs aims to foster an environment where gAI tools are used with academic freedom, academic integrity, ethicality and responsibility.

A. Enhancing, Not Replacing, Human Instruction

1. Academic Affairs will work to ensure that gAI is used to support and enhance human instruction, not to replace the essential relationships between students and faculty.
2. No decision or outcome that materially affects a student’s academic career should be made using gAI without thorough review and confirmation by the faculty member involved.

B. Integrating gAI into Courses

1. Faculty retain academic freedom to determine how gAI is used in their courses, with consideration of their academic disciplines’ intellectual areas, curriculum requirements, and intended student learning outcomes.
2. Faculty are expected to integrate gAI in a way that aligns with students' educational outcomes, including career readiness and citizenship.

C. Grading, Evaluation, and Feedback

1. Faculty have the academic freedom to use gAI in grading assignments and providing feedback when and in such a way that it enhances the student experience.
2. Faculty should disclose to students when gAI is used in grading or providing feedback.
3. Faculty should ensure transparency, fairness, and minimize bias when using gAI in grading and feedback.

D. Academic Integrity in the Classroom

1. Faculty should define the acceptable use of gAI in their courses, both generally in the syllabus and specifically for assignments. Students should familiarize themselves with policies in their courses.
2. Students and faculty should clearly disclose the use of gAI in their academic work, including the extent and manner of its use.
3. Violations of syllabus guidelines for acceptable use of gAI will be treated as breaches of academic integrity, subject to the same procedures as other academic integrity violations.

A. Incorporating gAI in Curriculum

1. Faculty are encouraged to thoughtfully incorporate gAI tools into the development and updating of curricula, aligning with disciplinary practices and student learning outcomes.
2. Faculty should collaborate with gAI experts, both internally at ÁùÉ«Íø and externally, to develop relevant and effective curricula.

B. Review and Approval Process

1. Review committees are encouraged to gain appropriate expertise to evaluate the inclusion of gAI tools in new or updated curricula effectively.

1. Academic Affairs in collaboration with other divisions should prioritize directing resources for learning-support gAI tools (such as tutoring tools) to courses that are essential for student progress to degree.

1. Faculty maintain academic freedom to determine the appropriate use of gAI in their scholarship and creative activities, consistent with university policy on research conduct.
2. Faculty should clearly disclose the manner and extent of gAI use in scholarship and creative activities.
3. Decision-making entities (e.g., RTP committees, grant review committees) should clearly state their guidelines regarding the use of gAI in their area of decision. When applicable, rubrics and criteria should be clearly expressed to guide faculty use of gAI in the fulfillment of the specific application.
4. Decision-making entities have the freedom and the responsibility to request faculty to explain gAI use if declarations are not clear.

A. Enhancing, Not Replacing, Human Relationships

1. Academic Affairs will work to ensure that gAI is used to support and enhance the human community, not to replace the essential relationships among members of the Academic Affairs community

B. Use of gAI in Work

1. Product Managers, leads, and staff should clearly disclose the manner and extent of gAI use in work product that has a creative or relational component (e.g. generating verbiage for personnel evaluations or writing material for public distribution)

Academic Affairs should provide ongoing professional development through appropriate departments and cross-divisional collaborations (e.g., CAFE, IT&IP, EODA), to ensure that faculty, staff, and managers have knowledge and skills necessary to use gAI tools.

A. Faculty, Staff, and Management Development

1. Faculty, staff, and management should develop relevant expertise in the use of gAI as part of their professional competence.

B. Student Learning

1. Students should gain an appropriate level of expertise in the use of gAI to achieve the learning outcomes of their classes, programs, and other academic activities, and to be competitive in an evolving workforce
2. Academic Affairs should provide effective, continued learning opportunities regarding gAI for student skill development.