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Important note: There will be updates on required training on Hazing Prevention and also a new process for student organization travel in early Fall 2025.

The 2025 Club and Organization Handbook is the ultimate guide for all things related to student clubs and organizations at Cal Poly Pomona. This comprehensive manual empowers student leaders by equipping them with everything they need to create, manage, and grow vibrant and successful campus organizations.

Whether you're starting a brand-new club, stepping into a leadership position, or simply looking to get involved, this handbook is your go-to resource. It outlines essential university policies, registration procedures, leadership responsibilities, financial protocols, event planning requirements, and more.

Why it's so useful:

• Serves as the central manual for club operations, event planning, and university compliance.

• Ensures student leaders understand and follow key guidelines for maintaining active status and accessing campus resources.

• Offers clear steps for registration and officer eligibility.

• Provides tools and contacts for budgeting, space reservations, conflict resolution, and advisor support.

It’s more than just a rulebook—it's a toolkit for resources, policies, and leadership.

Effective August 21, 2024: The Interim Systemwide CSU Time, Place and Manner policy and ÁùÉ«Íø Campus Addendum are in effect. Please review Free Speech @ ÁùÉ«Íø policy page.

Important note: There will be updates on required training on Hazing Prevention and also a new process for student organization travel in early Fall 2025.

Review the 2025 Club and Organization Handbook (DOCX file)

Current Approved Version: April 23, 2025

There is also the 2025 Events Handbook that covers in detail advertising and event requirements on the Events page.

Table of Contents

• Introduction

• About this Handbook

• Changes in this Edition

• The Bronco Leadership Center (BLC)

• Clubs & Organizations

  • Benefits of Recognized Organizations

  • Membership

  • Qualifications for Student Office Holders

  • Advisors

• Administrative Requirements

  • Creating or Changing an Existing Organization Name

  • Continuing Club Registration

  • New Club Registration

  • Bylaws Template

  • myBAR (My Bronco Activity Record)

  • Room Reservations

• Financial Requirements

  • Deposits and Expenditures

  • Requesting an Exemption to Bank Off Campus

• Other Resources

  • Funding

  • Events

  • Workshops

  • Changing Officers

  • Mailbox

  • Insurance: Club Sponsored Events (CLIP)

• Advisors

  • Eligibility Requirements

  • Responsibilities

  • Advisor Resources

• Executive Orders, University Policies, and Procedures

  • EO 1068: Student Activities

  • EO 1041: Student Travel Policy

  • EO 1095: Nondiscrimination Policy

  • EO 1104: Reporting Fiscal Improprieties

  • Alcohol and Other Drugs Policy

  • Free Speech @ ÁùÉ«Íø / Time, Place and Manner

  • Hazing

  • Administration of Student Organization Funds

  • Misuse of Name

  • Reporting Misconduct, Bias, and Students in Distress

  • Title IX and Reporting Requirements

• Student Clubs and Organizations Conduct

  • Status Definitions (Good Standing, Warning, Probation, Suspension, Separation)

• Student Organization Investigation Process

  • Appeals Process

  • Sanctions