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The California Public Records Act (Government Code § 7920 et seq.) provides the public with the right to inspect and obtain copies of public documents maintained by the University. To ensure requests are handled consistently and in compliance with the law, the Office of the Vice President for Administrative Affairs is the designated office responsible for receiving, reviewing, and responding to all public records inquiries.

Request Requirements:

• All requests for access to ÁùÉ«Íø records must be submitted to publicrecords@cpp.edu.
• Requests should reasonably describe identifiable records and must be specific, clear, and focused enough to enable the University to conduct a reasonable search.
• If a request is not sufficiently specific or focused, ÁùÉ«Íø will work with the requester to identify the records that may be available.

Important Guidelines for Faculty and Staff:

• Do not respond directly to public records requests. All inquiries from the public regarding access to university records must be referred to publicrecords@cpp.edu.
• These requests often involve complex legal considerations, including interpretation of the California Public Records Act and the California Information Practices Act.
• These laws provide public access to certain records while protecting personal privacy. Only specific records—or portions of records—may be disclosed.

What You Should Do if You Receive a Public Records Request:

• Forward it immediately (within one business day) to publicrecords@cpp.edu

The PRA team will handle the request and ensure compliance with applicable laws and university policies.