Student Travel
Welcome!
Are you ready to embark on an unforgettable journey? Whether you're traveling for academic purposes or seeking adventure beyond the classroom, this website will help you navigate the process.
Travel will be considered to have a University business purpose if the travel:
- Directly supports a faculty member's project or research program, or
- Is an integral part of the student's degree work, e.g. attend a conference, visit a field site or laboratory facility, etc., or
- Is required for attendance at student‐oriented meetings and the like, or
- Enables the student to attend a conference to present research findings for the University or to act in some other capacity on behalf of the University.
It is recommended that you review the training for the new student travel process.
Important note
This site is for STUDENT travel only. For guidance on travel processes for faculty and staff in the Division of Academic Affairs, see the Faculty and Staff Resources website.
Persons responsible for submitting travel forms should submit the Step 3 form at least one (1) month before the first day of travel.
The 3A form is for academic student travel and approved instructionally related activities (IRAs).
The 3B is for campus departments, and registered clubs and organizations.
Student Travel Process
Frequently Asked Questions
For any group or individual travel, forms must be submitted.
For academic travel: contact your department to determine who is responsible for the 3A form.
For non-academic travel, the scheduler of the organization should send the request.
You should start the process roughly a month and a half before traveling. The Step 3 form must be submitted at least a month before the first date that you travel.
For each travel request, there are multiple departments that need to review. Sometimes, the departments may ask you additional questions before they are able to confirm your request.
The best way to get support is to reply to your ticket. You can go into the and click "My Tickets" to review the status of your request. If you reply to that message, it will add a comment to your request.
If you still do not hear back, send an email to the contacts below.
For Academic Travel: provosts_docs@cpp.edu
For Non-academic Travel: leadership@cpp.edu
No, you need to wait to ensure all areas have completed your request.
- Academic travel
- You will receive an email that says your ticket "has been approved and is now closed."
- Non-academic travel
- You will receive an email that says a "solution has been proposed for your ticket."
Once you receive the appropriate message, you can travel.
If you have questions about reimbursement (non-academic travel), contact .
Failure to submit a travel request may result in:
-
Loss of eligibility for funding or reimbursement
-
Organization or individual disciplinary action if the travel is unsanctioned
It’s always best to follow the proper channels to ensure safety, support, and funding.
We will be happy to assist you!
For academic travel, contact: provosts_docs@cpp.edu
For non-academic travel, contact: leadership@cpp.edu