ÁùÉ«Íø

Disciplinary probation is a status of bad standing with the University resulting from a violation of the Student Conduct Code. Disciplinary probation is noted on the student’s transcript during the duration of probation unless otherwise noted. A student who is on disciplinary probation may not run for or hold a student leader position or serve as a representative of the University. A student who violates the Student Conduct Code while on probation will be subject to further disciplinary action and should, at minimum, expect suspension from Cal Poly Pomona and all campuses in the CSU system.

Disciplinary probation is different than academic probation and students may continue to (and are encouraged to) take classes.

Yes. Disciplinary probation is noted on a student’s transcript during the probationary period and is removed at the conclusion of the probation unless otherwise noted. The term "disciplinary probation" will appear on the student’s transcript, but not the reason why. The “disciplinary probation” notation may be seen by anyone who has reason to access the student’s transcript or by those with whom the student chooses to share it, such as potential employers, scholarship sources, graduate schools, and the like. While probation is not noted on the student’s transcript after the conclusion of their probation period, Student Conduct & Integrity retains disciplinary probation records for seven years.

No. Being on disciplinary probation means that the student is in bad standing with the University and is not eligible to run for or hold some student officer positions in clubs or organizations or serve as a representative of the University. This means you cannot hold the following student club or organization positions: President, Vice President, Treasurer, or Scheduler. It also means you cannot hold these high level student leader positions: ASI, Resident Advisor, Orientation Leader, University committee representative, and some campus employment. All student representatives must be enrolled and in good standing at the University, maintain at least a 2.0 GPA each term, and not be on probation of any kind. If a student holds a leadership position when they are placed on disciplinary probation, a resignation letter must be sent to the organization, advisor(s), and Student Conduct & Integrity.

Students who violate the Student Conduct Code while on probation will be subject to further disciplinary action and should, at minimum, expect suspension from Cal Poly Pomona and all campuses in the CSU system. Suspension begins immediately, regardless of the time of the academic period. This means that if a student is suspended after the refund or add/drop period, the student may no longer attend classes for the semester or receive a refund of fees. In addition, the student may need to repay any financial aid already awarded for that term. See the Suspension FAQs for more details.

When the probationary period ends, the disciplinary notation is removed from the student’s transcripts. However, Student Conduct & Integrity retains disciplinary records for seven years unless otherwise noted. A second offense will be treated as a repeat offense whether the student is placed on probation or not. The difference may be in the severity of the sanction, such as the duration of the suspension, when it begins, and what conditions may apply.

Students who are suspended may not take classes either here or at any of the campuses of the California State University system during suspension. Suspended students may not utilize privileges or resources that are afforded to enrolled students. In some cases, suspended students may be prohibited from being on campus property. Following suspension, certain conditions might apply to return to campus, such as proof of counseling, completion of certain activities, or the like. A student who is suspended may not run for or hold a student leader or student officer position. If a student holds a leadership position when they are suspended, a resignation letter must be sent to the organization, advisor(s), and Student Conduct & Integrity.

Yes. When suspension is under one year, suspension is noted on a student’s transcript during the suspension period, the notation is removed at the conclusion of the suspension, and the disciplinary record is retained for seven years. When suspension is one year or more, suspension is noted on a student’s transcript permanently and the disciplinary record is retained permanently.

On the date the suspension takes effect, the student may no longer attend classes. If the student is found to still be attending classes after the suspension date, it will be a violation and further disciplinary action will be taken. If a student is suspended within the add/drop period of the first few weeks of school, they are responsible for dropping their classes. If the add/drop period has passed, the student may pursue a withdrawal from class for a serious and compelling reason. There is no guarantee that the request for withdrawal will be approved and Student Conduct & Integrity does not govern the approval process.  More information can be found in the withdrawal policy website.

The effects may vary on students who receive financial aid. As stated on the Financial Aid website, students must earn 80% of the attempted units during the academic year to remain eligible for financial aid. Suspension may interrupt the attempted units and affect financial aid for the following academic year. Students must also meet the GPA satisfactory requirement to stay eligible for financial aid.

If a suspended student cancels registration or drops all classes prior to the first day of instruction, the student will receive a full refund and all financial aid will be canceled. If a suspended student drops or withdraws from all classes on or after the first day of class and up to the 60% point in the academic period, the student will be entitled to a pro-rata refund or be required to repay all or a portion of financial aid received, depending on the drop date. For more information, please visit the Student Accounting and Cashiering Services webpage.

If a student is suspended for two consecutive semesters or more, the student must reapply to the University. However, if the suspension is less than two consecutive semesters, then the student may continue their education once the suspension period has ended. Certain conditions may need to be met before student status may be reinstated or before the student can return to campus at the conclusion of suspension, such as proof of counseling, completion of certain activities, or the like.

International students should contact their Cal Poly Pomona international advisor to better understand how suspension may affect their visa status.

Students who continue to violate the University's rules and policies may be permanently separated from both the campus and the CSU system by means of expulsion. Expulsion is a permanent sanction and means that the student expelled is prohibited from returning to this or any other of the campuses of the California State University as a student. Expulsion is permanently noted on the student’s transcript.

The Office of Student Conduct & Integrity receives reports from various campus members and staff. If your student received a letter, they are most likely involved in an incident which occurred on or off campus in which a potential violation of the student conduct code occurred. Please encourage your student to do what the letter instructs. If it instructs them to schedule a meeting, please have them call our office by the deadline issued to avoid a hold being placed on your student account.

Please know that our office cannot disclose any information to parent/guardian without the consent of the student. You can learn more about the Family Educational Rights and Privacy Act (FERPA) law.

If your student wishes to allow you access to their case, they must fill out the FERPA Authorization Waiver and return it to our office. The FERPA Authorization Waiver can be found on the resources portion of our website.

Your student is allowed to bring one advisor to the appointment, therefore you may attend if the student chooses to do so. The advisor roll is just that to advise the student, however the advisor may NOT speak on the students behalf.

If the student would like to receive a copy of the incident report they may contact the office at studentconduct@cpp.edu or call 909-869-6985 to further inquire.

During the meeting, the Student Conduct Administrator will review with the student the following information: the report(s) submitted to the Office of Student Conduct & Integrity related to the incident in which the student was involved, the alleged Student Conduct Code violations, and the Student Conduct process.

The student will have an opportunity to respond to the allegations and present any other relevant information, documents, or statements written by witnesses and other involved persons. Honesty is always emphasized, as it is an important factor that is taken into consideration during the decision-making process.

A meeting is typically scheduled for one hour; however, the actual amount of time needed will vary according to the complexity of each case.

No, but it is strongly recommended.  If a student does not attend their meeting, a notice of decision of their case will be determined without the benefit of their unique input. A sanction will be determined based on the preponderance of the evidence available.

Students have the right to obtain legal counsel, but rarely is one required. The lawyer’s role would be advisory only, and they may not speak on the student’s behalf  The role of the attorney or advisor is therefore limited to assistance and support of the student in making their own case. If the student will be accompanied by an attorney, Student Conduct & Integrity must be notified with the name and contact information of their attorney at least three (3) working days prior to the meeting. 

Sanctions depend on the severity of the offense. They can range from disciplinary probation, suspension to expulsion from the University.  

There is a range of sanctions used by the Office of Student Conduct & Integrity, from educational and remedial sanctions (assignments, research, essays, or community service) to expulsion from Cal Poly Pomona and all campuses of the CSU system. Many times, other educational sanctions may be imposed, such as educational referrals for alcohol assessment or referral to Student Health and Counseling Services. If damage to property is involved, restitution may be required as a part of the sanction plan. This list is not inclusive of all sanctions. Specific questions can be answered by calling our office at (909) 869-6985.

Your student can appeal sanctions and it must be made within 3 working days of the date on your Notice of Decision or issued Resolution Agreement. The student's appeal may request that the sanctions be reduced, or that the student wants to move to a formal hearing. Appeals must specify in detail one or more of the following: lack of substantial bases of fact to support the sanction (invoked or proposed), incongruity of sanction with the offense, unfairness in the proceedings, or newly discovered important evidence not known at the time of the investigatory meeting.

Probation, suspension, or expulsion will be noted on their academic transcript (probations suspensions will be noted only for the term of their probation/suspension). Disciplinary records are kept for 7 years unless otherwise noted, with the exception of expulsion records which are kept indefinitely. Any schools or companies to which a student gives permission to inquire about their conduct/disciplinary records will be notified that they have a conduct record. Many graduate schools request their conduct records, as do many government agencies if they are considering hiring someone (FBI, etc.).

Have the student contact the Office of Student Conduct & Integrity immediately. There are some circumstances where a student may qualify for an extension. Extensions are not able to be granted by persons who supervise community service work.

Included among the purposes of the student conduct process are promoting civility, respect, and integrity; providing a safe environment for members of the university campus community; and addressing behaviors that contradict expectations of a Cal Poly Pomona student. Sanctions are the outcomes resulting from a violation in which a student is found responsible for violating the Student Conduct Code. The purpose of sanctions is to provide students with an opportunity to learn from experience and bring greater awareness of the impact of choices on themselves, others, and the communities of Cal Poly Pomona.

The Office of Student Conduct & Integrity maintains the confidentiality of student records in accordance with the FERPA (Family Educational Rights and Privacy Act). In cases involving acts of violence, the complainant may be notified of the outcome of the judicial proceedings, when appropriate. Otherwise, no information will be released without the written consent of the student whose file is in question, or by court order or subpoena.

More information regarding the confidentiality of student records can be found on the confidentiality portion of our website.

There are two primary reasons they may have a hold on their student account: (1) failure to schedule a meeting or respond to Student Conduct & Integrity communication and (2) failure to complete sanctions by the deadline. To address the hold, please have the student contact our office at (909) 869-6985. 

The University conduct process is separate from the criminal court proceedings. If your student has already been to court for the alleged incident, then they have fulfilled their obligation to any violation of California Law. They have not, however, met their obligation for California State University policy. Even if the courts found them "not guilty" or determined there was not sufficient evidence to hear their case in court, they must still meet with the Office of Student Conduct & Integrity to resolve the matter with the university.

Faculty can report an academic integrity violation by clicking “How to Report an Incident” on the navigation bar to the left. Click the appropriate link to take you to the online reporting tool. You may also click the “Faculty” tab on the navigation bar for more resources about confronting cheating and how to handle an academic integrity violation.

It is important to submit a copy of the assignment(s) in question to our office and indicate where the academic integrity violation occurred.  When reporting assignments that are plagiarized, please include the source of the plagiarism. If a report is submitted and there are questions about the documentation submitted, our office will contact you. If you have questions about what documents should be submitted, please contact our office.

If a student withdraws from a class before the instructor has a chance to submit an incident report, faculty still needs to submit the report to Student Conduct & Integrity via the regular process. Please make a note on the incident report that the student either withdrew or tried to withdraw from the class so we may note it for our records. If a student requests permission to withdraw, our office does not suggest that the professor approves the request. (After a certain time once the semester has started, withdrawal request approvals require the recommendation of the student’s College Dean or his/her designee and the approval of the Associate Vice President for Academic Programs.)

If the student is found responsible for an academic integrity violation and is placed on disciplinary probation or suspension, an annotation will be placed on the transcript during the duration of the probation or suspension. Students who are found responsible for academic dishonesty are not eligible for “Grade Forgiveness” for the grade received in the class in which the academic integrity violation was committed.

The grade assigned is at the discretion of the instructor. Instructors should assign an appropriate letter grade as they see fit. Our office does not assign, determine, nor change grades. The grade the student earns in the class is determined by the professor.

While there is no official time limit or due date for an incident report to be turned in, our office highly suggests faculty report incidents to Student Conduct & Integrity via the online reporting tool as soon as possible. It is in the student’s and the professor’s best interest to submit an incident report immediately.

The Office of Student Conduct & Integrity prefers that the professor communicates in some way with the student about the incident. While we prefer the professor speak to the student in person, some professors choose to compose an email to the student so they are not taken aback when they receive an email from Student Conduct & Integrity.

Yes, all incidents must be reported.  Please note what actions you have taken and the communication you have had with the student on the incident report. Professors who request no further action to be taken will be professors who a) have already had communication with the student, (b) explained to the student why there is a violation and why violating the conduct code is wrong, (c) will have determined if the student had proper resources when the violation occurred, (d) have ensured the student currently has proper resources after the incident.

Upon request, faculty will be informed of the outcome when the case has been resolved.