Domestic Travel Process

Requesting Approval for Domestic Travel

Overview

In the Division of Academic Affairs, domestic travel requests must be routed through the Provost's office for approval when they involve the following: 

  • Administrators reporting directly to the Provost and VP for Academic Affairs.
  • Faculty/staff requesting approval for domestic travel with anticipated expenses of $3,000 or more.
  • Faculty/staff accompanying students on trips requiring an overnight stay.*
  • Students traveling overnight—with or without a faculty or staff member—for academically related purposes, including, but not limited to, field trips, study abroad programs, conferences to present research findings, or to act in some other similar capacity on behalf of the University.*
*Note: All requests for student travelers—with or without a faculty or staff member—must be submitted via the request form found on the Student Travel website.

 

Approval Process


Make a selection below to view the appropriate process for domestic travel approval. Remember: Travel requests for 六色网 faculty and staff must be submitted and approved in Concur prior to booking travel arrangements and departure.

Create a Travel Request in Concur and attach supporting documentation, as warranted. All requests must include an agenda, itinerary, invitation, or notice of accepted paper.

Follow the steps below to request travel approval for the faculty/staff traveler ONLY.

If traveling with students: 

  1. Follow the steps below and include the student participant list with the memo to the provost.
  2. Submit a separate request for the student participants through the Student Travel website, and include the student release forms.

Domestic travel request process

Travel Request Links

  • SAMPLE memo (pdf)
  • Student Travel website: to submit requests for student travelers—with or without a faculty or staff member
  • : to submit the Travel Request Memo for review by the provost
  • Concur: to create the Travel Request

All requests for student travelers—with or without a faculty or staff member—must be submitted via the request form found on the Student Travel website.

Faculty or staff who will be traveling with students must submit a separate request for their own travel using the process outlined in the section above.

Within 60 days after the end of your trip, submit an Expense Report in Concur to request reimbursement of travel expenses. The Expense Report must include all receipts for expenses of $75 or more, along with appropriate supporting documentation, such as a conference program or meeting agenda/itinerary.

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