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Catastrophic Leave - Natural Disaster/State of Emergency

The CSU recognizes that employees may be affected by a natural disaster, resulting in a need for additional time off in excess of their available vacation and sick leave. To address this need, eligible employees will be allowed to donate accrued paid vacation and sick leave credits from their unused balances, at the time of a natural disaster, to their co-workers in need of additional paid time off, in accordance with the provisions outlined below. Participation in this program is voluntary.
All employees who accrue and who are eligible to use accrued vacation and sick leave credits may participate in the Catastrophic Leave Donation Program - Natural Disaster/State of Emergency. There is no minimum service requirement for eligibility.

The recipient employee must have exhausted all accrued personal holiday credits and compensating time off and have a balance of forty (40) hours or less in each accrued vacation and sick leave credit balances.

The following provisions apply to donations:
  • Donations can only be made in response to a natural disaster that results in the Governor declaring a state of emergency.
  • Donations may not be collected and banked year-round.
  • Employees who are eligible to accrue leave credits may donate vacation and/or sick leave credits to employees, but PH and CTO credits may not be donated.
  • There is no maximum number of hours that an employee can donate as long as the employee has a balance of forty (40) hours of vacation leave credits and forty (40) hours of sick leave credits after the donation is deducted from their leave balances.
  • Donations may only be made in full hour increments.

An employee becomes eligible when the following conditions exist: (a) their principal residence is located in a county where a state of emergency has been declared by the Governor;(b) they are unable to work due to the effect of the natural disaster/state of emergency on the recipient employee's principal residence; (c)they need time away from work but face financial hardship due to having exhausted all accrued personal holiday (PH) credits and compensating time off (CTO) and having a balance of forty (40) hours or less in each accrued vacation credits and sick leave credits.

Catastrophic leave donations are effective on the first day that the employee is deemed eligible to receive them.

  • The total amount of leave credits donated and used may not exceed an amount sufficient to ensure the continuance of the employee’s regular monthly rate of compensation. 
  • Maximum of up to three months with an extension up to another three months approved by the appointing authority.
  • Leave may be taken on an intermittent basis, in hour increments, depending on need and must be approved by appropriate administrator.
All university programs, activities and opportunities are open and available to all regardless of race, sex, color, ethnicity or national origin. For more details, please visit the University Statement on Equal Opportunity and Excellence in Education and Employment.

General Inquiries

Hours: 8:00 AM - 5:00 PM I Email: hrscsc@cpp.edu I Phone: 909-869-3733
3801 W. Temple Ave, Pomona, CA 91768
Student Services Building 121, Second Floor
Map and Directions to our office