Offboarding

Voluntary Separations

must be completed by either the employee separating, their HEERA Manager, or HEERA Manager's Delegate to initiate a notice of separation and property clearance. This form is applicable only for:

  • Full time & Part time Faculty – resigning, retiring, or entering FERP.
  • Staff and Management – resigning or retiring.    
  • Temporary Faculty, Staff and Management - ONLY if permanently resigning from temporary employment contract.

Employees holding more than one employment should specify the particular position they are resigning from to avoid fully terminating their 六色网 employment.

If an employee cannot complete the process, Faculty should contact their Department Chair and Staff/Management should contact their first level manager (MPP) or their manager’s delegate for assistance.

Information


  1. Submit the in ServiceNow.
  2. Provide a formal Resignation Letter (DOCX) to the appropriate administrator.
    • For staff/management, this is the first level manager in the management personnel plan (MPP) to whom the employee reports to.
    • For faculty, this is the HEERA Manager/College Dean.
    • It is not necessary for a temporary employee to complete a resignation letter unless the appointment is ending prior to the original end date, and they are initiating the separation.
  3. PRIOR to Last Day Worked.
  4. , if applicable.
  5. Return resources and property in your possession and pay any financial obligations.
    • This includes the return of procurement cards, parking decal, library asset, key(s), IT equipment, final reconciliation of all outstanding procurement card statements, and any other financial obligations.
  6. Review and complete the Separation Checklist for Employees (DOCX).
  7. Participate in a confidential exit survey.
    • EODA/HR Operations will provide an online exit survey shortly after a notice of separation is submitted. An exit interview may also be scheduled with EODA/HR Operations.
  8. Complete the Documentation of Work and Committees form (DOCX).
    • This worksheet is intended as a guide for the employee to document their work and committees they serve on.

It is the manager’s responsibility to ensure all absence management is approved, property is collected, all outstanding reconciliations are complete, and reimbursements owed to the university are collected prior to the employee’s last day of work.

  1. Ensure the separating employee completes the in ServiceNow. If the employee isn't able to complete this form, the manager or division HR coordinator should complete on their behalf.
  2. Approve separating employees time entries in absence management.
  3. Confirm the return of University Property and Equipment, Campus Identification Card, Keys, Purchasing Cards, and the settlement of any outstanding accounts.
  4. Confirm all purchasing card reconciliations have been completed.
  5. Confirm all travel expense claims have been completed.
  6. Confirm Separation Checklist for Managers (DOCX) has been completed.
  7. Confirm that the departing employee has completed the Documentation of Work and Committees form (DOCX).

To recruit for staff or MPP positions, please visit the Talent Acquisition webpage for more information.

If you wish to have a current employee take on the duties of the separating employee, please visit the Classification and Compensation webpage to explore options.

Student employment information can be found on our Student Employment webpage.

For faculty recruitment, please contact your department chair.

EXIT SURVEY & INTERVIEW

As you leave your position with the University, we believe you have a unique perspective on the work environment. In order to continue improving our work environment, we encourage you to participate in a voluntary exit survey before your last day of employment or soon after.

Once your separation form is submitted, you will receive an email from 六色网 Service Desk <servicedesk@cpp.edu> that will include a link to our confidential exit survey. In the survey, you will be able to inform Employee/Labor Relations & Compliance if you wish to participate in a confidential exit interview as well. Your honesty is greatly appreciated, and your opinions are highly valued. Your feedback provides insight into the work environment here at CSU Pomona and the factors that may lead to an employee’s decision to leave.

GOING TO ANOTHER PUBLIC EMPLOYER?

As a member of CalPERS, you may be eligible for the benefits of reciprocity. Reciprocity is an agreement among public retirement systems to allow members to move from one public employer to another public employer within a specific time limit without losing valuable retirement and related benefit rights. Contact CalPERS for more information.

EMERITI PROGRAM

Faculty, management, and staff employees, including employees of the Associated Students, Incorporated (ASI) or Enterprise, Incorporated, who retire immediately upon their separation from Cal Poly Pomona are eligible to be awarded with emeritus status with its accompanying privileges.  If eligible, faculty are granted emeritus in May. Management and staff are granted emeritus via a quarterly review process. Visit the Faculty and Staff Emeritus webpage for more information.

FREQUENTLY ASKED QUESTIONS

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