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Campus Master Plan

In accordance with the State University Administrative Manual (SUAM), the California State University Board of Trustees requires that each campus develop a physical Master Plan that reflects both existing and anticipated facilities needed to accommodate a specified enrollment at an estimated target date. This document, along with the Space and Facilities Database (SFDB), becomes the backbone for Capital Improvement Programs that are submitted toward funding of state or planning of non-state projects. For more information, go to the Campus Master Plan website.  

Capital Planning

Capital Planning, in partnership with the campus community, is responsible for:

• Strategic planning and development of the Campus Master Plan.
• Securing entitlements and state funding for campus facilities.
• Implementing the Campus Master Plan through the annual capital improvement program.
• Representing the campus and working with the CSU Chancellor and state and local regulatory. agencies on all capital projects and university assets.
• Space planning and campus space inventory.

Capital Improvement Program

The purpose of the Capital Improvement Program is to:

• Preserve, protect and maintain existing campus facilities; ensure that facilities remain in a safe, functional condition for which they were originally intended.
• Renovate or upgrade campus facilities, and correct Americans with Disabilities Act (ADA), health and safety, structural and infrastructure deficiencies.

Projects include but are not limited to:

• Repair or replacement of roofs and mechanical equipment (such as boilers and chillers).
• Painting.
• Replacement of furniture and equipment.
• Modernization of existing facilities in response to academic, support program needs and enrollment demand, seismic strengthening.
• Correction of building code deficiencies.

Program Implementation

To better administer these programs, a formal process has been developed to solicit project proposals, prioritize projects, and identify the appropriate funding for each project. This process involves several steps and will occur on an annual basis.

Capital Outlay Program

The Capital Outlay Program for the California State University provides funding to build facilities for educational programs, creates environments conducive to learning, and ensures that the quality and quantity of facilities at the system’s 23 campuses are equitable.

For a review of the plans at the 23 campuses in the system, visit the  website.

Funding for Capital Outlay Programs

Campus Planning has the purview of submitting the annual Five-Year Capital Improvement Program and Capital Renewal Program to the university president for submission to the Capital Planning, Design, and Construction (CPDC) department in the Chancellor’s Office.

Core instructional and support facilities may receive state funds according to the CSU system-wide standards and guidelines. Many types of campus facilities, however, are not eligible for state funds.  Funding for state projects depends on successful competition with projects proposed by other CSU campuses, and voter approval of a statewide bond initiative.

Funding of non-state funded projects, such as student unions, parking and housing, depend on verifying an alternative source of funding, such as a donor gift, fees and reserves.

Modernization/Renovation

 These funds make new and remodeled facilities operable by providing equipment and replacing utility services and building systems to make facilities and the campus infrastructure operable. These funds also meet campus needs by modernizing existing facilities or constructing replacement buildings in response to academic, support program needs and enrollment demand.

Procedures for Securing Funding for State-Funded Projects

 Campus submits capital outlay project proposals to Capital Planning, Design and Construction (CPDC) at the Chancellor’s Office.

• CPDC develops the capital outlay program for review and approval by the Board of Trustees.
• The Board of Trustees approves a proposed capital outlay program for the CSU.
• The proposed state-funded portion of the capital outlay program is submitted to the State of California Department of Finance. Based on evaluation of budget submittals and other appropriate data, the Department of Finance recommends projects for inclusion in the Governor’s Budget.
• CPDC, with the assistance of the campus, answers questions raised by the control agencies during their review and evaluation of the budget submittals.
• When the governor signs the budget bill, the Governor’s Budget is transformed into the Budget Act. The Budget Act indicates the source of funds for each appropriation.

For more information on starting a Major Capital Outlay Project, contact Facilities Planning at (909) 869-2113.

Space Planning/Facilities Modifications

The Space and Facilities Database (SFDB) is the official California State University record for facility and space information. The database provides an inventory of the type of activity taking place in each room, the number of individuals (based on CSU space standards) who should be accommodated in the space, and the square footage. This information is used to generate central reports from the CSU that substantiate the need for physical improvements. These improvements are consistent with the physical Master Plan.

Any proposed changes to space that will alter the use, size, or capacity must be coordinated with Facilities Planning. Authorization to change a space must be received prior to the start of any projects that will impact the activity the space was built to accommodate.

Services:

• Maintain campus database that serves as the foundation of campus capital planning and space management and report changes to the Chancellor’s Office annually. 
• Provide statistical reports of space and facilities in support of space planning and space management.
• Consult with campus clients in the programming and preliminary planning for space layouts and remodeling projects.

If a department or area is requesting additional space, inquire with the Campus Planning & Space Programming Committee (CPSPC) and its process.

Document Resource Center/GIS Mapping Services

The Document Resource Center (DRC) maintains, updates, and prepares changes to “as-built” records.  DRC files contain over 5 million square feet of campus buildings, and the center has more than 7,000 pages of construction drawings dating to 1927 of campus utility systems. In addition, the DRC also houses copies of the original drawings of the W.K. Kellogg mansion. The DRC has plans to incorporate campus information into GIS and is developing processes for real-time updates. These actions, coupled with ongoing field audits of campus facilities, will provide students, staff, faculty and consultant accurate campus information. 

For further information, call (909) 869-2988 or email fpmdrc@cpp.edu

Document Resource Center Request Form

The Document Resource Center (DRC) maintains, updates, and prepares changes to “as-built” records.  DRC files contain over 5 million square feet of campus buildings, and the center has more than 7,000 pages of construction drawings dating to 1927 of campus utility systems. In addition, the DRC also houses copies of the original drawings of the W.K. Kellogg mansion. The DRC has plans to incorporate campus information into GIS and is developing processes for real-time updates. These actions, coupled with ongoing field audits of campus facilities, will provide students, staff, faculty and consultant accurate campus information. 

For further information, call (909) 869-2988 or email fpmdrc@cpp.edu.

Document Resource Center Request Form (PDF)

Environmental Planning

Campus Planning, Transportation & Sustainability (CPTS) represents Cal Poly Pomona and undertakes actions required under the California Environmental Quality Act (CEQA). These actions may include, but not limited to, the Environmental Impact Report (EIR), Mitigated Negative Declaration (MND) and the Notice of Exemption (NOE). Additional information regarding CEQA can be found at .

Notice of Exemption: Solar Photovoltaic Array Energy Storage Project (PDF)

Notice of Exemption: La Cienega Center Demolition (PDF)

Transportation/Mobility Planning

The Office of Campus Planning, Transportation is responsible for the physical development of the university’s transportation network to ensure that the built environment fosters safer and more sustainable transit options. Historically, Cal Poly Pomona invested in parking infrastructure to keep pace with the demand for spaces. With the potential growth in the campus population as represented in the 2020-2040 Campus Master Plan Update, this historical approach poses significant risks, both financially and environmentally. Any investment in parking infrastructure, especially investments that are debt-financed over a 30-year period, are tremendously risky, especially as experienced during the COVID-19 pandemic. Rather than invest in costly parking infrastructure and modes of travel that are not sustainable and equitable for all population groups, the campus seeks to develop and implement more pedestrian-oriented and transit-friendly options in a commuter context. The goal is to reduce drive-alone rates, lower carbon emissions, create a more connected and sustainable campus, and make more careful and deliberate decisions about parking and transportation.

Responsibilities:

• Develop and prepare plans, policies and studies associated with the campus transportation network.
• Prepare multimodal transportation plans that focus on expanding and promoting bike, pedestrian and transit friendly options.
• Organize and staff the .
• Prepare and update the Transportation Demand Management (TDM) Plan.
• Conduct site access studies, traffic counts, speed surveys, and other transportation-related engineering studies.
• Develop parking management strategies and clean-fuel transportation programs.
• Review and prepare circulation plans for building projects and temporary traffic-control plans for construction projects and special events.
• Collaborate with the community, transit, regional and state agencies, and other public and private transportation providers to improve access options to and from campus.

Cal Poly Pomona has embarked on an ambitious and long-range plan in conjunction with a master developer to revitalize the former Lanterman site into a thriving and active community that allows people to live, learn, work, play. The university and the master developer will seek input from the community on this unique opportunity for the region. The guiding principle is that the development support and advance the university’s educational mission and values, and benefit surrounding communities.

The university has been engaged in a selection process for a master development partner for the 300-acre site. This is an important milestone in advancing Cal Poly Pomona’s vision for Lanterman, in supporting the university mission and values and in contributing to the economic and social vitality of the surrounding communities and region.

The site, once operated by the California Department of Developmental Services, became available to Cal Poly Pomona in 2016 through a Memorandum of Understanding with the state. After a year of study and analysis, the university informed the CSU Board of Trustees that it was interested in undertaking the process to secure the property and begin the steps to identify a master developer to manage the process.

During the negotiation phase with the master developer, the Lanterman site will be maintained under the leadership of Mark Miller.

For news and updates, go to the Lanterman website.

The License of Facilities department is designed for individuals, organizations or groups wishing to license campus facilities at Cal Poly Pomona. A license of facilities coordinator can assist in finding the best suited location(s) on campus to meet the needs and requirements for the event being hosted. Use of campus facilities will require a license agreement and Liability Insurance Form (PDF) that meet university requirements (certain events may require additional liability insurance). A cost estimate will be prepared based on the information provided on the License of Facilities Application Form (PDF). All licensed events require an application and at least 60 days' notice. 

Please contact our License of Facilities department Monday through Friday from 8 a.m. to 5 p.m. for all inquiries about facilities or to schedule an appointment: (909) 869-4446 or e-mail lof@cpp.edu. 

Special Events

One of the many services offered at Cal Poly Pomona (ÁùÉ«Íø) is the licensing of space. Per Executive Order 1000 (EO 1000), a special event or licensed event consists of any third party group or organization looking to use ÁùÉ«Íø facilities for programs educational in nature or events relating to the core mission of the University. 

A special event can be classified as any, "Allowable direct costs incurred by the CSU Operating Fund shall be allocated and recovered based on actual costs incurred. Allowable and allocable indirect costs shall be allocated and recovered according to a cost allocation plan that utilizes a documented and consistent methodology including identification of indirect costs and a basis for allocation," per EO 1000.

Filming and Photography

The License of Facilities Office is the first point of contact for any individual or organization wishing to use Cal Poly Pomona campus facilities. The license of facilities coordinator will assist and verify the best suited location on campus to meet the needs and requirements for any film/photo shoot and can provide a campus tour of facilities available upon scheduling. Use of campus facilities will require a license agreement and liability insurance to meet university requirements.

For commercial photoshoots, please complete a Filming Application Form (PDF) and return to lof@cpp.edu. The license of facilities coordinator will prepare an estimated charge based on the information provided.

For personal photoshoots, please complete a License of Facilities Application Form (PDF) and return the form to lof@cpp.edu. 

Venues

There are more than two dozen scenic locations across the campus that can used for photography or filming. Many of the campus locations have appeared in television series and advertising. See the Photo Gallery for pictures of the locations and details about the sites. 

Forms

Parties wishing to film on campus are required to submit required forms and receive approval from the university. 

License of Facilities Application (PDF)

FP&M Event Support Form (PDF)

Filming and Photography Application (PDF)

Insurance Liability Requirements (PDF)

Fleet Services provides premium services through management of the campus fleet. Effective campus stewardship is achieved through guidelines and administration of the processes for the procurement and maintenance of the campus fleet used in day-to-day operations. The department ensures that all purchases are in alignment with CSU policies, the Climate Action Plan, and the ÁùÉ«Íø’s Strategic Plan. It is the intent of the CSU system and the campus to maintain a minimum number of vehicles to meet operational needs while reducing fossil fuel consumption and lowering greenhouse gas (GHG) emissions.

Fleet Services manages the auto repair shop, performs maintenance and repairs on fleet vehicles, and files statutory reporting and compliance requirements related to motor vehicles. Fleet vehicles are internal combustion or electric-powered automobiles, vans, trucks, carts, and equipment, and towable trailers and equipment owned by university. The Auto Shop schedules all fleet vehicles for routine maintenance in addition to performing repairs on an as-needed basis. These scheduled service appointments are required to ensure that vehicles are properly maintained and in good working condition for safe operation by faculty, staff, and students.

Fleet Services serves as a point of control for the Motor Vehicle Inspection Program (MVIP) and has campus-wide administrative responsibilities related to vehicle specification, acquisition, inspection, repair, and disposal. This program covers any campus-owned motorized device that is self-propelled and carries a driver or is towed by another vehicle.

What We Do

Serve as primary operational contact for the campus Motor Vehicle Inspection Program (MVIP).

• Diagnose, repair, and maintain university-owned electric- or gas-powered carts and vehicles.
• Maintain a current campus Responsible Managing Employee (RME) list, and safety and smog inspection and notification calendar.
• Maintain a current inventory of the campus-owned fleet and a list of non-campus owned vehicles stored and operated routinely on campus paths.
• Certify mechanical inspection of new campus vehicles upon delivery.
• Inventory and label all ÁùÉ«Íø-owned vehicles used on university paths with the campus vehicle ID number.
• Make annual inventory reports to the Chancellor’s Office.
• Administer Voyager state fuel card program.
• Maintain and administer the Corporation Yard Underground Storage Tank program, including supplies, keycards, and billing, and serve as the liaison with regulatory agencies.
• Perform program compliance audits as needed, or other duties as requested by Motor Vehicle Inspector in implementing the Motor Vehicle Inspection Program.
• Act as the RME for Facilities Planning & Management vehicles, and schedule, request, procure and maintain records of all fuels, service and repairs.