Third Party Billing
Overview
Third-party sponsorship means your fees are paid directly to Cal Poly Pomona by an external organization such as an employer, government agency, military branch, or embassy.
Note: Scholarships and grants are not sponsorships. If your tuition is covered by financial aid, please contact Financial Aid & Scholarships or call (909) 869-3700.
Types of Sponsors & Submission Instructions
- Authorizations must be submitted in writing (mail, email, or fax) and must arrive prior to registration or payment due date, or the student risks disenrollment. Cal Poly Pomona
- Required elements for a valid authorization include:
- Student’s full name and Bronco ID
- Term and year the authorization covers (e.g., “Fall 2025”)
- Amount or description of fees to be covered (e.g., tuition, registration, housing)
- Signature of authorized official or agent
- A billing address for invoicing
- Requires a contractual agreement with the university or prior arrangement with Student Accounting & Cashiering Services.
- Student must send an authorization on company letterhead, signed by an authorized representative.
Signed letter must be on official government letterhead.
- For government-sponsored international students, submit a billing authorization letter to Student Accounting & Cashiering Services.
- The university will invoice the Embassy, and payment must be made within 30 days of the invoice date.
- Requires authorization on letterhead or via Form 1556/SF‑182, clearly stating the sponsoring agency to be billed.
- Must bear the signature of the commanding officer or recognized official.
- Payment is expected within 30 days of the invoice.
- Requires a signed authorization from the appropriate sponsoring agency, such as the State Department of Rehabilitation or Veterans Administration.
What the Authorization Must Include
|
Requirement |
Details |
|---|---|
|
Student Information |
Full name and Bronco ID |
|
Term and Year |
Example: Fall 2025 |
|
Covered Charges |
List of covered fees (e.g., tuition, housing, meals) |
|
Billing Address |
For invoicing the sponsor |
|
Authorized Contact Info |
Sponsor’s rep name and phone/email |
|
Signature |
Must be signed by an authorized agent |
|
No Conditions Allowed |
Cannot be contingent on grades or course completion |
Contact Third-Party Sponsorship
Student Accounting & Cashiering Services
Location: Student Services Building (SSB) 121- East - 1160, First Floor
Phone: (909) 869-2010
Email: sacs3rd@cpp.edu
Office Hours: Monday - Friday, 8 AM-5 PM
Phone Hours: Monday - Friday, 9 AM-4 PM
Mailing Address
六色网, Pomona
Student Accounting & Cashiering Services
Student Services Building 121-1160
3801 West Temple Avenue
Pomona, California 91768
Invoicing & Payment Process
Once a student registers and a valid sponsor authorization is received, Cal Poly Pomona bills the sponsor directly after the census date, the point in the term when enrollment is finalized for reporting and financial purposes.
You can find census dates on the Dates & Deadlines page.
- Invoices are sent after the census date.
- Payment is due within 30 days.
- Late or unpaid invoices result in charges reverting to the student’s account.
- A financial hold may be placed on the student’s account.
Payment Method: Checks only. Payable to Cal Poly Pomona. Include a copy of the invoice.
Policies and Procedures
The CSU makes every effort to keep student costs to a minimum. Fees listed in published schedules or student accounts may need to be increased when public funding is inadequate. Therefore, CSU must reserve the right, even after fees are initially charged or initial fee payments are made, to increase or modify any listed fees. All listed fees, other than mandatory systemwide fees, are subject to change without notice, until the date when instruction for a particular term has begun. All CSU listed fees should be regarded as estimates that are subject to change upon approval by the Board of Trustees, the Chancellor, or the Presidents, as appropriate. Changes in mandatory systemwide fees will be made in accordance with the requirements of the Working Families Student Fee Transparency and Accountability Act (Sections 66028 - 66028.6 of the Education Code).